This
diagram depicts the Procure-to-Pay process
1. Create and Approve
Requisitions:
With
Oracle Self-Service Purchasing you have easy access to perform powerful
searches across multi-supplier catalogs and favorite lists. Once your requisition is complete,
Self-Service Purchasing uses Oracle Workflow to route the requisition for the
appropriate approvals.
2. AutoCreate and
Approve Purchase Orders:
Oracle
Purchasing automatically creates a release from a requisition when a purchase
agreement exists. If no agreement
exists, but you have an approved supplier and price, Oracle Purchasing uses
Oracle Workflow to automatically create a standard purchase order. Another option is to use AutoCreate to create
a purchase order from a requisition.
With AutoCreate, you can combine, split, or modify requisitions. Once your purchase order is complete, Oracle
Purchasing uses Oracle Workflow to route the purchase order or release for the
appropriate approvals.
3. Communicate purchase
Order to Supplier:
Once
your purchase order has been approved, send it to the supplier by Electronic
Data Interchange (EDI), the Web, printed hard copy, or fax. If you communicate your purchase order by the
Web, Oracle Supplier Management Portal allows your supplier to view and
download the purchase order into their system.
4. Confirm Receipt:
Requesters
can easily confirm receipts through Oracle Self-Service Purchasing. The
requester can respond to the Oracle Workflow receipt notification, or use
several search criteria to locate the order and enter the quantity received.
5. Create and Approve
Invoices:
Choose
Standard for the invoice type and enter a Supplier or Supplier Number, a
Supplier Site to which you will send payment, and an Invoice Date. If you enter
a date in a future period, Payables will put the invoice on Future Period hold
during Approval. Approval for the invoice should be submitted by using the
Invoice Actions window, by using the Approve button in the Invoice Batches
window, or by submitting the process Payables Approval through the Submit
Request window.
6. Pay Supplier:
Oracle
Payables creates payments based on the invoices you have received and approved.
You can pay invoices in a payment batch, or as a Quick Payment from the
Payments window. Send payment to your supplier using any one of the methods
available in Oracle Payables.
7. Transfer Info to GL:
Submit
the Payables Transfer to General Ledger program to transfer invoice and payment
accounting information to the general ledger interface table. You can then use
your general ledger to create and post journal entries.
