This
diagram depicts the Purchase Order process:
1. Create and Approve
purchase order:
Create
your purchase order by entering header and line information. You can specify
the shipment dates and quantities for each item, and how the shipment should be
distributed across different accounts.
Submit your order for approval when it is complete.
2. Communicate purchase
order to supplier:
Once your purchase
order has been approved, send it to the supplier by Electronic Data Interchange
(EDI), the Web, printed hard copy, or fax.
If you communicate your purchase order by the Web, Oracle Supplier
Management Portal allows your supplier to view and download the purchase order
into their system.
3. Acknowledge purchase
order:
Enter
the supplier's acceptance of the purchase order. Use the Purchase Order Summary
window to query your purchase order. Choose Acceptances from the Tools menu and
enter the supplier's acceptance of the purchase order.
4. Change and
Re-approve Purchase orders:
Make
changes to a purchase order, even after approval, by querying on the purchase
order number and then making the necessary changes. Through the use of Oracle
Workflow, Oracle Purchasing can then route the changed purchase order through a
different approval hierarchy if necessary.
5. Communicate Purchase
order changes to Supplier:
Once
your changed order has been approved, communicate the change to the supplier by
Electronic Data Interchange (EDI), the Web, printed hard copy, or fax. If you
communicate your purchase order by the Web, Oracle Supplier Management Portal
allows your supplier to download the purchase order into their system.
6. Acknowledge Purchase
order changes:
Enter your
supplier's acceptance of the purchase order changes. Use the Purchase Order
Summary window to query your purchase order. Choose Acceptances from the Tools
menu and enter the supplier's acceptance of the purchase order changes.
